[AI] MS Office 2010 in-depth guide
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Mon May 3 01:25:43 EDT 2010
How to get comfortable with even office 2007, any reliable guides for VI?
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From: accessindia-bounces at accessindia.org.in [mailto:accessindia-bounces at accessindia.org.in] On Behalf Of Sanjay
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Subject: [AI] MS Office 2010 in-depth guide
Anyone can give Microsoft's Office 2010 productivity suite a spin, but
the pieces are ready. Gregg Keizer outlines what to expect
In mid-November Microsoft launched the first public beta of Office
2010. As the
last big testing milestone for the new suite, Microsoft was keen to get
into the hands of a very large group.
"Tens of thousands tried the technical preview, but now we're talking
millions of people," says Takeshi Numoto, corporate vice-president for
>From the user's point of view, the best thing about Office 2010 beta is
it's available to use, free of charge, until 31 October 2010. And
the Windows 7 beta, you don't need to rush to download the software
You can do so any time you feel like it. In fact, we've made it even
convenient than that: you'll find an extended trial version on our
For most people, however, a month would be plenty of time to establish
the new office suite is worth having.
Microsoft certainly hopes you like Office 2010: it had a tough enough
persuading consumers and small businesses of the need to switch from
to Office 2007. The last version brought new file formats that didn't
work natively with its predecessors, plus a revised menu structure that
intended to simplify things but wasn't universally welcomed. Will
beta be enough to change your mind?
Initial feedback on the public beta has been mixed. PCAdvisor.co.uk
reported that it installed faultlessly, but not all the expected
available yet, and not everyone is ready to embrace that shiny yellow
For an in-depth look at what it contains, how it performs, what you
need to do
to get hold of Office 2010 - or be rid of it - and the system resources
demands (this is Microsoft after all), read on.
FAQs: All you need to try out the Office 2010 beta
When can I download the beta?
Immediately. Microsoft rolled out the beta at its Professional
Conference (PDC) in November. You can download it from
you don't want to hang around waiting for a hefty download to complete,
a 60-day trial version on this month's cover DVD.
Do I need 32bit or 64bit Windows?
Office 2010 is the first Microsoft suite to be offered in both 32- and
versions. Choose the version that fits your operating system. If
sure of this, click Start, Control Panel, System Maintenance, System
about your PC will appear.
We were unable to install Office 2010 beta on 64bit Windows XP,
Is Microsoft limiting who can try it?
There's no cap on the number of downloads for Office 2010 beta. And
has not, as yet, set a time limit. "I'm not sure whether we have a
plan to shut off availability at some point," says Takeshi Numoto.
The Microsoft vice-president adds that the company intends to make sure
"millions and millions" of users are able to download and try the
What edition of Office is the beta?
You can choose between Office Professional Plus 2010, the
everything-and-the-kitchen-sink edition, or Student and Home. When
launches commercially, Professional Plus will be available only to
and volume licensees.
Professional Plus includes Microsoft Word, Excel, Outlook, PowerPoint,
Access, Publisher, InfoPath, SharePoint Workspace and Communicator.
Microsoft originally listed three different versions on the Office 2010
website: Professional Plus, Office Professional and Office Home and
The two retail versions have yet to be offered through the beta
Numoto said Microsoft still plans to offer versions other than
wouldn't be drawn on timing. "We'll make additional offerings fairly
was all he would reveal at launch time.
Are there any problems with the beta?
The day it launched there were a few issues, but since then
availability of the
code from the download site has been fine and it's been simple enough
to get the
What do I need to install the beta?
Microsoft has set the minimum requirements as a 500MHz or faster
256MB of memory, 3GB of hard-disk space and Windows XP Service Pack 3
Vista SP1, Server 2003, Server 2008 or Windows 7.
"You don't need to replace hardware that's capable of running Office
Microsoft says. The 32bit version is about 85MB; the 64bit version is
Do I need to activate Office?
You'll need a product-activation key to use the software beyond the
period. (It's not an issue if you get it from our DVD.) The product
assigned when you start the download will work only with the beta code.
it out and store it safely.
The product key can't be used to upgrade from the technical preview
you'll need to uninstall that version and then install the public beta.
Can I upgrade Office 2007 to the beta?
Yes, but you may not want to. When you install Office 2010 beta, you
between Upgrade and Customize options. The former replaces your
of Office with Office 2010. However, once the beta expires you'll have
reinstall the earlier edition using the installation CD. Choose the
option and install Office 2010 beta alongside your existing version so
You'll still need to reinstall one - and perhaps two - applications
older edition once you stop using the Office 2010 beta, however. These
the Outlook email application and SharePoint Workspace, which can't
with previous versions on your computer. Microsoft says you can't run
copies of Outlook on the same system.
Click-to-Run is a technology that Microsoft debuted along with the
preview as a way to optimise downloads. It 'streams' pieces of the
beta as you begin the download, and should allow you to start using
the suite within minutes. While you get to work on the trial, the
the code is downloaded in the background by Click-to-Run.
But there's more to Click-to-Run than speeding up the process of
starting to use
Office 2010. The technology also runs the application in a virtualised
environment, separating it from the rest of Windows.
"Click-to-Run applications don't end up modifying any other software
on the system," explains a Microsoft engineering team blog post. "With
exceptions, only user data actually passes through the virtual
the local system."
Microsoft says it will also use the Click-to- Run technology to deliver
trials of Office 2010 when it ships next year.
Which languages are supported?
English, Chinese, French, German, Russian and Spanish so far. Japanese
been promised by Microsoft.
What support is available?
You can browse the support material on office.com, or ask other beta
help in the user forums - or, of course, our own forums at
When does the beta expire?
Not until 31 October 2010, according to the end-user licensing
that accompanies the product. But the full version of the software may
earlier; undenied rumours surfaced at the start of December that it
What about the online version?
A limited version of Office Web Apps can also be downloaded. You can
not properly share or do much editing with these apps so far. Word,
PowerPoint are the only three apps currently available.
"We should have a fully featured beta for consumers early next calendar
says Numoto. "Until then, consumers will continue to get the technical
of Web Apps."
For more details, see the Microsoft SharePoint 2010 blog post at
Will Office be updated before launch?
No. Microsoft says it will go straight from beta to 'release to
Can I easily get rid of the beta if I wish?
Go to Control Panel, Add/Remove Programs in XP; Control Panel,
Program in Vista; and Control Program, Programs, Programs and Features
Windows 7. Select Office 2010 and click Uninstall.
Copyright (c) PC Advisor 2010
Be more productive in Microsoft Outlook
Limit new-mail notifications, edit subject lines and link up Outlook
with a free toolbar. Rick Broida shows you how
Outlook has had its fair share of criticism for its annoying habits.
of Outlook users have been lobbying Microsoft for improvements in the
Message alert alarm
Turning off Outlook's mail notifications is a must if you want to get
done. By default, Outlook alerts you to the arrival of every email
enters your inbox. It's a great idea in theory, but the end result is
like a colleague popping his head into your office every five minutes
to ask a
question. It's not good for productivity.
Disabling new-message alerts is both liberating and easier than you
Choose Tools, Options, click Email Options and select Advanced E-Mail
In the resulting window, disable the following options: 'Play a sound';
change the mouse cursor'; 'Show an envelope icon in the notification
'Display a New Mail Desktop Alert'. Click ok.
Outlook will continue to receive new messages at scheduled intervals,
will do so without interrupting you. In other words, you can now
inbox on your schedule, rather than Outlook's.
Edit subject lines
A common email annoyance is a subject line that no longer matches the
Suppose you and your colleagues started off emailing each other about a
event. Somewhere along the way, the conversation shifts to sales
which point a colleague pastes in some new figures. Now it's a message
to keep for future reference, but you'll probably never remember that
valuable information is embedded in a conflab about the office
Fortunately, Outlook has a hidden feature that lets you edit an email's
line. Open the email in a new window; this trick can't be done in the
pane. Click anywhere in the subject line, then edit it as you see fit.
Enter and accept whatever warning Outlook gives you.
You can now file the email with a more appropriate (and informative)
Tweet from Outlook
If you use Outlook to manage your contacts, calendar, email and the
not use it for your Twitter activity too? TwInbox ( bit.ly/8szSGm) is
plug-in that adds a Twitter toolbar to Outlook.
Once installed, TwInbox places a new folder in your inbox. It can also
individual folders for each sender, which you might find helpful from
organisational standpoint - unless you follow lots of people.
Supply your Twitter username and password, and the plug-in will fetch
tweets from your account and let you read them just as you read email.
With a click of the toolbar you can send out an update, send a direct
reply to a message or retweet something. TwInbox automatically
long web addresses using TinyURL.com.
The toolbar also shows you a preview of new tweets as they arrive,
you having to switch over to the tweets folder every time you want to
In short, TwInbox is a terrific little utility, and it's a must-have
any Twitterloving Outlook user. We wish it could handle more than one
account, but we can't argue with the price: TwInbox is free.
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