[AI] Seeking techniques for proof reading text

Subramani L lsubramani at deccanherald.co.in
Sun May 2 07:46:26 EDT 2010


1. As a thumb rule, please read same sounding words letter by letter. 
2. When you come across the word first time, it is important to read
them letter by letter. This would solve most of the mistakes we do with
them. 
3. If you were to type an unknown word, either find it by search or put
it in dictionary.com. 
4. The speed of reading a 250 word document may vary from 10 to 15
minutes depending on your ability to recognise things first time. But
accuracy should never be compromised for speed. 
5. Pl spell check, but don't trust it. In the middle of spell checking,
it is important to read the original word before replacing it with the
suggestion given by MS Word. 
6. If you do not understand the document, especially when you are not
wearing a head phone, increasing the volume helps some times. You may
even reduce the reading speed of your screen reader and adjust it back
to the original speed you had set up once the sentence or word becomes
clear. 
7. If you need to change a sentence, it is always better to copy paste
it in an empty document and paste it back to the original to avoid
cutting good sentences by mistake. 
8. I feel it is also important to have the best focus possible when you
do proof reading or editing. If distractions are too much, surely you
are bound to miss or mistake things. 
9. Re read the documents as much as you can. This would help you refine
a few things and would help you ensure you don't send a haphazard work.
10. Know something about the subject if you can. This would prepare you
for the kinds of words you may come across. Some people give glossary of
terms used, which would come handy. Of course, this is a good chance for
you to learn about subjects which you may not have understood or read
about before. Remove the mental fret and fear about dealing with
documents you may not have any idea. The task here is to read and see if
it conveys things properly. That is the best a proof reader can do. 

Subramani 



-----Original Message-----
From: accessindia-bounces at accessindia.org.in
[mailto:accessindia-bounces at accessindia.org.in] On Behalf Of Pranav Lal
Sent: Friday, April 30, 2010 7:18 PM
To: manish10 at gmail.com; accessindia at accessindia.org.in
Subject: Re: [AI] Seeking techniques for proof reading text

Hi Manish,

I found the pitch changes very distracting but I will need to work at
this
again. Caps are not the only problem. How did you cope with homonyms?

Pranav 

-----Original Message-----
From: accessindia-bounces at accessindia.org.in
[mailto:accessindia-bounces at accessindia.org.in] On Behalf Of Manish
Agrawal
Sent: Friday, April 30, 2010 6:53 PM
To: 'Geetha Shamanna'; accessindia at accessindia.org.in
Subject: Re: [AI] Seeking techniques for proof reading text

doesn't using pitch to distinguish caps help you?
Back in the day when I used to do a lot of proof reading as an editor
for
technical documents, I had set up pitch for caps during continuous
reading
and "say cap" during word by word and character navigation. I don't
necessarily remember how I set it up or if this can be done with the
latest
versions.


Also, the pitch is slightly more distinct with eloquence than with
espeak
where everything sounds the same to me.


-Manish
-----Original Message-----
From: accessindia-bounces at accessindia.org.in
[mailto:accessindia-bounces at accessindia.org.in] On Behalf Of Geetha
Shamanna
Sent: Friday, April 30, 2010 1:44 PM
To: accessindia at accessindia.org.in
Subject: Re: [AI] Seeking techniques for proof reading text

Thank you, will try that out. That should make spotting misplaced
capital 
letters a lot easier.

Geetha
----- Original Message ----- 
From: "Mukesh Sharma" <mrmukeshsharma at gmail.com>
To: "'Geetha Shamanna'" <geetha at millernorbert.de>; 
<accessindia at accessindia.org.in>
Sent: Friday, April 30, 2010 9:06 AM
Subject: Re: [AI] Seeking techniques for proof reading text


Hello,
For cap announcement, you can set to play sound, which will be less
irritating.
To do that, Go to JAWS > Utility Menu > configuration manager > Set
Options
Menu > Speech and Sound Manager > Edit Current Scheme > Misc Tab Page,
there
in the list select cap and then tab to the set of radio choices and
select
"Play Sound". The next button will allow you to select WAVE file to be
played.

I suggest to create a new sound scheme to be used for proof reading, you
can
customize many options by using this method.

Thanks
Mukesh



-----Original Message-----
From: accessindia-bounces at accessindia.org.in
[mailto:accessindia-bounces at accessindia.org.in] On Behalf Of Geetha
Shamanna
Sent: Friday, April 30, 2010 12:00 AM
To: accessindia at accessindia.org.in
Subject: Re: [AI] Seeking techniques for proof reading text

Hi Pranav and all,

As a translator, I am expected to proofread translated documents all the
time. While the spellcheck feature of Word tracks down most of the
spelling
errors and spacing inconsistencies, the biggest difficulty I encounter
when
proofreading with the help of a screen reader relates to tracking down
inappropriate/inadvertent  capitalisation. Turning on Jaws'
capitalisation
announcement feature can solve the problem, but this can be grating on
the
ears. I am yet to find a speech-based solution to this problem.

Geetha
----- Original Message -----
From: "Pranav Lal" <pranav.lal at gmail.com>
To: <accessindia at accessindia.org.in>
Sent: Thursday, April 29, 2010 5:30 PM
Subject: [AI] Seeking techniques for proof reading text


Hi all,

What techniques do you use to proof read text? Do you use audio or
Braille?
I am in a situation where I need to produce perfect text. I cannot
afford
even a single error. I use a screen reader namely Jaws for Windows. I do
most of my writing in Microsoft Word so use the spelling and grammar
checker
that comes with Microsoft Office. I also review my documents using
speech
but I am liable to miss things especially if two words sound alike.

Pranav




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