[AI] TOP MICROSOFT OFFICE 2007 TIPS

Mamta mamtabc at accessindia.org.in
Wed Jan 23 05:42:34 EST 2008


TOP MICROSOFT OFFICE 2007 TIPS
Office 2007 is loaded with many new features to help make life easier and 
enhance your experience. Here are twelve tips and hints you may find useful 
to
use.

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1.
If you send a document for review to several reviewers, and each reviewer 
returns the document, you can combine the documents two at a time until all 
the
reviewer changes have been incorporated into a single document.
2.
Did you know with Excel 2007 you can enjoy increased spreadsheet row and 
column capacity of 1 million rows by 16,000 columns that enables you to 
import
and work with massive amounts of data and achieve faster calculation 
performance with support for dual or multicore processors.
3.
Have you heard of SmartArt? They're new in Office 2007 (Excel, Outlook, 
PowerPoint and Word) and are a visual representation of your information and 
ideas.
You can create SmartArt graphics by choosing from among many different 
layouts to quickly, easily, and effectively communicate your message.
4.
Save hours by applying Themes to your documents. Changing the theme of your 
presentation not only changes the background color but also the colors, 
styles,
and fonts of the diagrams, tables, charts, shapes, and text within your 
presentation. By applying a theme, you can be confident that your entire 
presentation
has a professional and consistent look and feel.
5.
Customise your Office Online experience by signing into 'My Office Online'. 
It will allow you to customise your experience, submit to community 
templates
and enable you to join the Outlook Calendar Sharing Service where you can 
share you calendars with coworkers, friends and family.
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LOSING INFORMATION? BEAT THE PROBLEM
SAVE, DESPITE A POWER CUT
Do you often find that you've lost a lot of information from a recovered 
document after a power cut? You can minimize this problem by making a few 
changes.
First let us tell you why this happens. The amount of new information that 
the recovered document contains depends on how frequently Word saves the 
recovery
file. For example, if the recovery file is saved only every 15 minutes, then 
up to 15 minutes of work can be lost if a power failure or similar problem
occurs. To change the Auto Recover, save interval open Microsoft Word like 
you would always do to open or create a new file. Then go to the `Tools' 
function
and select `Options' from the menu. Select `Save' in the dialog box that 
appears. Then enter or select the number of minutes in intervals of which 
your
document will be automatically saved.

TURNING YOUR PC ON AND OFF
PC users who have a problem machine, especially a system that hangs, often 
tend to just turn the PC on and off to make it work. This is simply 
DISASTROUS
and will only cause the system to deteriorate rapidly. When you turn the 
power off always wait for at least a minute before turning it on again. This 
allows
the hard disk to settle down before it is made to spin up again. Otherwise 
the hard disk goes through jerks and you are reducing its life and 
performance
efficiency significantly. Also, do not forget the `Reset' button on your PC. 
It is better to use this than to turn the PC--and therefore the power--on
and off.

Password-Protect Your Screen Saver
Don't want nosy neighbors meddling in your business when you step away from 
your computer? A screen saver will stop the passers-by (unless they can get
close enough to bump your mouse), but a password-protected screen saver is 
even better.

Right-click the desktop and select Properties to open the Display Properties 
dialog box. Click the Screen Saver tab, select Password Protected, then 
click
the Change button and enter a password twice. Click OK and you'll see a 
dialog box telling you the password has been changed. Click OK two more 
times.


The next time your screen saver kicks in and anyone (including you) tries to 
get past it, it'll be a no go without the password. So make sure you don't
forget your password!

How To Test Audio On Your CD
If you cannot hear CD-ROM audio on your machine, play a music-only CD and 
monitor the output via the front-panel headphone jack. If that works, you 
know
the drive is okay.

Next, run a cable from the headphone jack to the line input on the 
soundcard. Now adjust the mixer's line level and master level. If that works 
too, the
soundcard is also okay and the problem is probably in the separate audio, 
the only link between the CD-ROM drive and the soundcard.

Remember, the only audio you will hear from the drive's headphone is 
conventional CD audio. MIDI and WAV files on a CD-ROM disk will not be heard 
via the
headphone jack.

Turn Window and Menu Animation On and off
If you've used Windows 95 in the past, you might notice now that opening 
menus look different in Windows 98 than you're used to. You're not imagining 
it.
Menus now slide out from the menu bar. When you right-click an item, a menu 
zooms out. And tool tips roll down when you pass your mouse over a toolbar
button. Of course you can customize
Windows 98 to turn these new effects on or off.

Here's how: On the Start menu, point to Settings, and then click Control 
Panel. Double-click the Display icon. Click the Effects tab. In the Visual 
effects
area, clear the Animate windows, menus, and lists check box to turn these 
effects off. You can select this box again to turn them back on.

Update Windows Registry Without Rebooting
Every time you install new software, or make alterations to the default 
settings, you have to reboot your computer. Not any more! Press 
[Ctrl]+[Alt]+[Del],
select Explorer & click End Task when windows asks 'Are you sure you want to 
shut down your computer?' Click `No' & then click `End Task' at the next 
prompt.

Did you know that Windows is an incomplete program?
Here's something interesting about Windows being an incomplete program! Yes 
it is true! Do this simple thing.

. Go to Start-->Settings-->Taskbar & Start Menu
. You would see two tabs named Taskbar Options, and Start Menu programs
. Now again hold down the Ctrl key throughout and then
. Go to Start-->Settings-->Taskbar & Start Menu
. You would see the incomplete part of Windows an extra tab named Deskbar 
Options.

And we aren't talking about bug fixes here.

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Cool Ways To Minimize Windows
Sure, you can go to the top-right corner and select the option to minimize 
each window.  But do check out these cool alternatives that might be more 
convenient
for you.

. To minimize a single window, you can press Alt-Spacebar-N.
. To minimize all windows in one go, right click the taskbar, and select the 
minimize all windows option in the menu that springs up.

Customize Right-click Menus In Windows
To customize a right-click menu:

. Open any folder, then select Folder Options from the View menu.
. Next, click the File Types tab, choose the type of file you wish to edit, 
then click Edit.
. In the Actions display, click New. The action is what will appear in the 
menu. Enter the action you would like to add such as Open or Print.

Under Application Used To Perform Action, enter the execution command you 
would like performed. To see how the syntax works, open up other Action 
items
and see how they are entered. When you're done, click OK, then click Close 
twice.

hope this helps!
regards
Mamta. 





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